Modest pride

I don't want to sound too bombastic, or take more credit than is due. But I'm proud of what our team at Acquia did to help make Boston 2008 Drupalcon a fantastic event.
There's a bunch of things I think we did right:
- Proposal to the Drupal Association. Kieran, plus an (terrific but no-longer-at-Acquia) admin and I spent a solid month researching venues, estimating costs, planning, and coming up with a well articulated proposal for the event. Having thought about it all in advance helped both us, and the Association, a bunch.
- Finding the right venue. While we originally were proposing working with a hotel that could have resulted in a $0 venue cost, the original hotel venue had a downside risk exposure of several hundred thousand dollars. We were able to negotiate (though not without lots of high-stakes moments) a deal with Questex Media to co-locate Drupalcon with the AIIM Expo, which gave us a fantastic locale that also permitted us to handle what turned out to be an blow-out attendance count.
- Executing on the logistics. I'm not sure anybody really has a clue about how much detailed work it took to pull off a conference for 1,000 Drupalers. Everything from A/V to wireless network to printing guides to herding (volunteer) kittens ... consumed hundreds and hundreds of man-hours from the Acquia team.
- Finding a fantastic event coordinator. Sooz was simply fantastic. She knew how to "speak geek," and not turn the conference into too-much corporate polish. Yup, I'll fully give her credit for doing a huge amount of the actual work, but she did it all in lock step with the Acquia team.
- Running with a "real" budget. We crafted an all-conference budget, picked a conference price, a sponsorship revenue target, and ran the event with constant attention to actual-vs-plan budget. Compared to previous events, where there was more of a "Well, we need another $2,000, where can we find a $2,000 sponsor to pay for the cost?", this was a big milestone. And the budget wasn't small - we'll have spent over $200,000 to produce this event.
- Doing the "Big Give." In December, we told Kieran that his job was changing temporarily. Instead of his "real" job, he was simply going to work full-time on Drupalcon. We literally invested three man-months in this conference based on Kieran's time alone. I don't want to overly-crow, but this is a pretty big contribution - not just because of the value of his time, but because of the opportunity cost to Acquia; what else could he have accomplished for our own corporate agenda in that time? We don't know, but don't care. Making Drupalcon be great was important to Drupal's growth, and Drupal's growth is crucial to Acquia's strategic future.
I don't want to diminish the contribution of other volunteers. Moshe Weitzman, the session track leaders, and others did tons.
But just as a proud father is when his children do something great, I'm proud of the Acquia team, and what we did to help make Drupalcon Boston 2008 the "Best Drupalcahn Evah!"
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Bryan House
It is that phase of my life! I'm just turning 30 in a month, working with Drupal for 7 years and just had my third Acquia anniversary a week ago. Time to look back and evaluate how things went, all the good and bad things; even better if the wisdom can be shared with others. This was part of my thinking when I submitted the session titled "Come for the software, stay for the community" for Drupalcon Copenhagen.
Gábor Hojtsy
It sounded like a really simple request: "Is it easy to add a search filter for 'My posts'?". In other words, add a search result facet for posts by the current (logged in) user through the Apache Solr Search Integration module APIs?
But then the wheels start turning - we want not just one blind link, but a real facet link that tells us how many results we'll get. Also, if we are filtering by 'My posts' then we probably have an equal use case for the opposite filter 'Posts not by me'. So we really need a facet block with two links and facets counts.
Peter Wolanin







Comments
great event! just curious
great event!
just curious what it means when you say "the original hotel venue had a downside risk exposure of several hundred thousand dollars"? what kind of risk?
Jay Batson
John Fiala has it right.
John Fiala has it right. The risk was a room-guarantee risk.
Actually, there were two concerns that put us at risk. The original plan was to make a deal with the Westin to use their conference facilities.
So we, and the Association, had a last-minute panic attack, and (even after the Boston team's proposal had been "accepted,") we backed away from the Westin's proposal -- despite not having an alternative. Fortunately, we thought of co-locating with AIIM, and the AIIM conference producer (Questex) agreed. Phew.... Bullet dodged.
The risk he's probably
The risk he's probably talking about has to do with room blocks - you can get cheap room at a hotel for a convention by promising that you'll fill up your room block - aka, that you'll sell 2000 room-nights. (This number is off of the top of my head, not a drupalcon number.) If you sell that many room-nights at the hotel, then you're golden - you get the space for free or somesuch. However, if you don't sell enough room nights - if you only sell 500 room nights when you needed 2000, then you basically have to pay the hotel for the space you took up.
I'm not associated with drupalcon in any way - this is just how things work with various fan conventions in Denver.
Jay Batson
Yup - see above.
Yup - see above.
Drupalcon was truly great.
Drupalcon was truly great. I want to personally thank the Acquia team for all they did to make this Drupalcon (my first Drupalcon) a fantastic experience. I've hit a number of conventions and this one was very smoothly executed for the average attendee. I hope it was a smooth on the admin side as it was on the attendee side.
Hope to see everyone at Drupalcon Europe! I'm seriously looking forward to it!
Kris Vanderwater
Michael Caccavano
Nothing wrong with a little
Nothing wrong with a little modest pride... you have a LOT to be proud of! I must admit we (Tree House) were hesitant to sponsor Boston Drupalcon, after a disappointing sponsorship of Barcelona. I voiced my concerns to Robert Douglass and he patiently listened to my rant, and then assured me that Boston would address all of these concerns. While I was skeptical, I decided to have a little faith... boy did you deliver! This event was well organized, professionally run and simply a joy to attend. In speaking with Kieran throughout the process it was apparent that he was working his butt off. Before I would sign off at night - I'd notice he was still online, and when I signed on in the morning - there he was again! Not sure he slept much - but his effort was certainly worth it.
Thanks to Acquia, the session track leaders, the presenters and all who attended for an amazing Drupalcon.
I am a recent convert to
I am a recent convert to Drupal. I have been suffering mightily in the last week, through what I believe is called the steepest part of the learning curve. To put things in context, I found my Chemical Engineering undergrad work to be easy. I find Drupal challenging. That is why I am lingering in Joomland, even though my brain knows that Drupal is the future.